What do you provide in the way of set-up?
The banquet staff will provide and set-up all tables, chairs, tablecloths, silverware, china, glassware and auxiliary tables such as, cake tables, candy display, place cards, etc. The Banquet Captain is happy to assist with set-up of place cards and minor touches as long as, the information and items are provided in advance. Extensive set-up needs will require an additional labor fee.
What is the capacity of the facility?
The maximum seating in our Pavilion is 245 people. When adding all auxiliary tables and dance floor we suggest 150-175 people to fit comfortably. In the restaurant, we can seat 136 people inside and 150 people on the patio.
Do you require a wedding coordinator?
Yes. Eagle Vines requires you to provide a wedding coordinator to run your rehearsal and basic items on your timeline for the reception; timing of cake cutting, champagne toast, first dance, etc
Is there a Food and Beverage Minimum?
For weddings or any Saturday event, we require a $5,000 minimum be spent in Food and Beverage. For non-weddings or social banquet events held on any day but Saturday, we require a minimum of 24 guests at our regular banquet menu prices
How do I secure a date?
A non-refundable deposit of $2,000 and a signed contract are due to secure your wedding date. All other non-wedding events will require a deposit of $500 and a signed contract.
Will there be golf members or any outside public during my function?
All events in the Pavilion tent will be reserved for that party only. The golf course will operate as usual with golfers playing as long as there is daylight and utilizing the restaurant after their round for a drink and food. For banquet events we reserve a portion of our restaurant for your event. We do our best to provide privacy for your group but it is a public restaurant.
What time does our event start and how early can we set-up?
Wedding ceremony’s usually start at 4pm or 5pm. Weddings in the tent will not have another event earlier in the day. Timing on arriving will be arranged with F&B Manager in advance on a case by case basis. Non-wedding events in our restaurant usually go from 11am-3pm for lunch and 6-10pm for dinner.
Is there a place where the wedding party can dress before the ceremony?
We have a private conference room which is also a storage room for excess golf supplies. This room is a good size with a restroom and kitchenette for the bride and her bridesmaids to get ready. We do not have a private room for the gentlemen. Our restroom in the clubhouse has a separate locker area, but we recommend the guys come dressed.
Are there any restrictions with decor at your clubhouse or venue?
We do not allow any nails, hooks, or duct tape to our walls in the dining room. No confetti, glitter, rice, seed, grains, or anything deemed excessive that can be sprinkled on the floor. No open flamed candles in the tent (fire code). All outside floral decor must arrive prearranged and ready for placement we do not have a work-space available for florists to assemble arrangements. Eagle Vines must be made aware in advance of all vendors and/or arrivals of products to its facility. All set-up of decor must be prearranged with management. All items must be delivered and picked up on the day unless plans have been made in advance. Eagle Vines does not assume any responsibility for storing items or any items left unattended by client. A labor fee will be assessed at management discretion for all items deemed above a typical set-up.
Do you allow outside caters?
Yes, Eagle Vines allows outside catering. The Caterer must have a valid business license. You as the client are responsible for paying a $10,000 facility fee and signing a contract with Eagle Vines. Eagle Vines will set-up the event space with round tables and white padded chairs according to a diagram you provide. Any adjustments to the room set-up will be made by the client on the day of their event. The caterer is responsible for bringing all china, glassware, silverware, linen, staffing, necessary kitchen equipment, decor, ice, etc. on the day of their event. All items must be removed at completion of event including trash ending at midnight. The cater is not allowed to utilize Eagle Vines kitchen.
Do you have a full bar?
Yes. We have a full bar and an number of different options to meet your needs and budget. You are welcome to bring wine from your personal cellar at a corkage fee of $15 per bottle.